Executive Assistant (Front Office)

Company: ALTA IT Services
Location: Chantilly
Posted on: November 20, 2024

Job Description:

ALTA IT has a Direct Hire position open for an Executive Assistant/Office Manager.

All potential applicants are encouraged to scroll through and read the complete job description before applying.

Must have an active Top Secret/SCI or Top Secret with SCI eligibility
This role is onsite at the Pentagon - 5 days a week

Responsibilities: Performs clerical functions such as preparing correspondence and reports, handling information requests, receiving visitors, arranging conference calls, arranging and coordinating travel, scheduling meetings, facilities management, and monitoring physical security.
Coordinates/communicates behalf of the organization's leadership, including calls, responding to email and interfacing, with stakeholders or their staff at all levels.
Provide comprehensive support services for daily operations in areas of normal administrative service functions to include action suspense tracking, workload prioritization, calendar maintenance, communications, correspondence and distribution services, reporting, procurement of administrative supplies, property administration, security management, as well as travel (requires familiarity with the use of the Defense Travel System) and transportation, directives, and training.
Responsible for managing the quality of correspondence provided to the Government Senior Executive Leadership's review.

Requirements Current/Active Top Secret security clearance with active SCI eligibility is a requirement to apply for this position.
Experience supporting a SES/Flag Officer within the OSD.
Demonstrate excellent communication skills, a high level of integrity, critical thinking, and leadership courage.
Experience preparing staff packages for the official DoD staffing and coordination process.
Ability to use CATMS or similar action tracking software to manage, update, and track senior leaders' actions.
Experience using and expertise with the DoD Records Management requirements for senior executives.

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Keywords: ALTA IT Services, Severn , Executive Assistant (Front Office), Administration, Clerical , Chantilly, Maryland